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ISO 16175-2 PDF

The Doxis4 iECM suite is certified according to the international standard ISO ISO – what you need to know. Principles and functional requirements for records in electronic office environments. ISO provides internationally. ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital.

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We endorse the use of this standard by Australian Government agencies. Getting the most from ISO The functional requirements set out in the standard are based on the minimum requirements for records functionality defined in the Australian and international standard for records managementAS ISO Nor does it include requirements common to all software applications, such as performance, scalability and usability.

Guidelines and functional requirements for digital records management systems. The process of identifying ‘records’ entails identifying requirements for evidence of the business being conducted, and identifying the information in the business system needed to record this evidence.

It analyzes software that is used primarily or exclusively for records management of documents. The requirements are intended to: We encourage software vendors to self-assess their products against this standard. Functional requirements are broken down into four categories, each representing a different records management concept.

The requirements are intended to:. Check out our FAQs. ISO – what you need to know Principles iao functional requirements for records in electronic office environments ISO provides internationally agreed principles and functional requirements for software used to create and manage digital information in office environments.

Doxis4 fulfills cross-industry requirements The experts of the certification authority confirm in the audit report that the Doxis4 product suite, when used appropriately, meets the requirements of the internationally applicable ISO norm for records management.

The standard assists agencies to:.

Final text received or FDIS registered for formal approval. Overview and statement of principles – sets out the fundamental principles for the 161175-2 of 1615-2 in a digital environment. The principles and functional requirements in the standard enable agencies to better manage their business information through: Part 3 161175-2 business systems ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital environment.

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ISO provides internationally agreed principles and functional requirements for software used to create and manage digital information in office environments.

ISO “Information and documentation — Principles and functional requirements for records in electronic office environments” describes a total of requirements independent of function, industry and technology. The functional requirements set out in the standard are based on the minimum requirements for records functionality defined in the Australian and international standard for records managementAS ISO If you want to learn more about our data protection policy, please isoo here: Skip to content Skip to primary navigation.

Doxis4 fulfills the nearly cross-industry requirements for documents subject to retention. The requirements are generic and may need to be adapted to the agency’s particular business needs.

ISO 16175: Part 3 – business systems

Given the target audience of ISO The standard does not include the specifications for the long term preservation of digital records. Business systems typically store large volumes of information that are frequently updated.

The framework provides a io, risk-based approach to the assessment of information management functionality in business systems.

Business systems differ from electronic document and records management systems EDRMS or electronic records management systems ERMS in that their primary function is to facilitate business transactions.

This Framework is based on Part 3 of ISO which provides a streamlined, risk-based approach to the assessment of information management functionality in business systems. These requirements should be addressed separately within a digital preservation framework. The functional requirements will be influenced by whether records are managed within the business system or are managed externally by export to or integration with a dedicated records management system.

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Digital objects created by email, word processing, spreadsheet and imaging applications such as text documents, and still or moving imageswhere they are identified to be of business value, are managed within digital records management systems which meet the functional requirements established in ISO This covers, for example, the definition of processes, conditions under which information is captured and managed, retention and deletion rules, and the support of compliant work procedures.

Guidelines and functional requirements for records in business systems – sets out the functional requirements for the management of information held in business systems. Functional requirements for information management in business systems ISO Part 3 provides an overview of the high level functional requirements for records that may be incorporated into a business system.

Not all information in a business system will need to be kept. Nonetheless, the importance of non-records management functional requirements for records management systems is recognized through their inclusion is given in the high-level model for structure and overview of functional requirements.

The principles and functional requirements in the standard enable agencies to better manage their business information through:.

ISO – what you need to know – National Archives of Australia, Australian Government

The standard is divided into three parts. Use of the standard in the Australian Government We endorse the use of this standard by Australian Government agencies. Examples of common business systems include line-of-business, case management, content management, human resource management and financial management systems.

Skip to content Skip to primary navigation. A business system is an automated system that creates, manages or stores information 166175-2 an organisation’s activities. ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital environment.